5 tips for tracking project progress
You need to know what is happening where and when, and this is where project tracking comes in. It ensures that your projects don't get off track or suffer any setbacks along the way.
Main challenges in tracking project progress
- Workload imbalance is a common problem that arises when project managers assign tasks to team members. Some people are given more work than they can handle, and this overload leads to poor performance, low productivity and high stress levels.
- Unclear goals and lack of direction lead to the failure of many projects, as the team is constantly in the state of “confusion” on whether the project is on the right track.
- Using outdated or inappropriate tools limits your ability to accurately monitor project progress at every stage. You need to use a best-in-class project management and team collaboration tool that offers a range of features such as time tracking, file management, whiteboards and Gantt charts, instant chat, etc. to ensure seamless team collaboration.
- Poor communication is one of the main reasons for project delays, as information is scattered and not everyone is on the same page. A lot of important information gets lost, leading to delays in responses and actions needed to keep the project on track.
5 Effective tips to help you track projects at every stage
Here are some tips to help you track projects successfully so that your projects are completed on time, much to the delight of your clients.
Tip #1: Involve your team in project tracking
You should make them understand the importance of project tracking and how it helps them measure progress on the tasks they have been assigned. It's important for your project team to be involved in setting the project goals, because they'll be the ones working to achieve them.
Tip #2: Use the best project tracking tool
You get timeline-driven Gantt charts, drag-and-drop boards, and listicle-based table views that help you evaluate project progress while collaborating seamlessly with your team members.
In addition to project tracking, the tools offer a range of features to help you manage various aspects of your work, such as time tracking, file management, online proofing, instant chat, custom reporting, scheduling calendar and more.
Tip #3: Assess workload distribution
This is where you can use the task management feature of your chosen project tracking software. This feature allows you to divide your project into work packages and tasks, assign them to your team members, set deadlines and track progress at every stage. You get a clear picture of team members' availability and skills and can allocate tasks accordingly to maximise resource utilisation.
Tip #4: Set measurable targets and stick to them
Project tracking is about comparing actual performance with estimated results. A baseline is a useful feature of powerful project management software that helps project managers compare actual progress with estimated progress. You can create a baseline with realistic targets that set the standard against which project performance can be tracked and compared.
Changes can occur in projects and affect the project schedule and timeline, so controlling the baseline is very important.
Tip #5: Update project stakeholders aware of the progress
It is important for project managers to hold regular team meetings to keep everyone informed. Regular project monitoring allows project managers to identify potential roadblocks and make timely adjustments to the project schedule.
For example, if an upcoming deadline is likely to be missed, stakeholders need to be informed immediately.
Using a top-rated project management software with tracking capabilities gives you real-time visibility of your project's progress, so you can make informed decisions that help you achieve the best end results that meet all your requirements.
A specialist in the field of marketing, Nandini is well-versed in technical know-how, and always stays on top of the latest trends in the digital world. You will find her constantly putting marketing strategies into motion with perfection. Over the years, she has triumphantly created a wide base audience on a number of popular online platforms. When she is not busy penning down out-of-the-box marketing ideas, she can be found channeling her creativity into art and craft activities.