Project management software – the good, the bad and the ugly
The future of any project depends on the kind of project management resources you put in place. Now, for a project, there are only two possible outcomes – it's either “Success” or “Failure”. But when it comes to project management tool, you're likely to have experiences that are more diverse (even more than the diverse pool of people in your office)
There is no question that technology is important and every tool you use has its specific contribution to your success. In this article, we've evaluated the outcomes of all possible choices you can make while selecting a PM tool for your business and summed up the details in three possible scenarios.
The good project management software
The process of managing a project is a discipline of initiating, planning, executing, tracking, and doing everything else that needs to be done to successfully take a project from A to Z. Clearly, finding a tool that can actually simplify such an overly complicated process is going to be tough. However, here are a few things that you can expect from a good project management software.
- Better clarity - According to executive leaders, lack of clarity in goals is the most common factor (37%) behind project failure. A good PM tool gives project managers the clarity they need while setting goals and milestones in a project. It allows them to provide their teammates a clear direction of what needs to be done and how they can do their job with better efficiency.
- Better planning - A good tool always ensures that more strategic and collaborative planning is done based on the specific requirements of the clients and stakeholders. It offers features like Gantt charts and Kanban boards that save everyone from wasting hours in the conference room and allows them to keep an eye on what's important.
- Better organisation - A good project management software enables project managers to bring all project related information and resources together in one place for easy access and allocation. It not only helps everyone to save a lot of time but also provides them with the ability to achieve greater productivity at work.
- Better coordination - Maintaining a clear line of communication is critical for successful project management. Fortunately, there are web-based software solutions and apps that offer features for both effective project management and seamless team collaboration. They allow everyone in a project to stay connected by sharing audio/video messages in real-time via chats and group discussions.
- Better time management - With a good project management tool, project managers can easily track how much time is being spent on a specific project or task. Most PM tools available today offer features like time tracking software and timesheets that make sure that everyone is working on the right thing at the right time.
The Bad and the ugly project management software
Just remember that every challenge listed above is dreadful but still manageable. All that matters is the kind of choices you make. If you get overwhelmed and pick the wrong tool, bad or ugly project management is exactly what's coming ahead.
Wondering what makes a project management tool bad or ugly for your business? Here’s what you need to know.
- Clunky management - In the absence of the right project management tool, your projects are naturally chaotic. You can't recall the last time you and your team complied with a deadline, there's no sense of clarity in communication between teams and clients, people have no idea how they should go about a specific task or project, and at the end, your business is failing. If this sounds like a regular day at work to you, you’re using the wrong PM tool.
- Not scaling to your growing needs - This is probably the most obvious sign that your current project management system needs to be replaced. Tools that offer powerful features but show no compliance with your ultimate goal are not apt for your business. Sadly, there are managers who are failing to take the hint and suffering serious consequences. If it doesn't fit, fix it – if the tool you're using is failing to scale to your growing needs, find the one that does. There are plenty of project management solutions available out there and most of them would easily cater to your most specific needs.
- Not delivering value for money - Last but not least, be cautious about what you're getting in return for your investment. A poorly designed project management system will not only lead up to delays and missing deadlines, but it will also eat up your money. Beware - never fall for tools or apps that are too cheap to begin with. Remember, a good product always justifies the amount you invested by delivering what you expect.