Efficient project management at the workplace
This article was kindly provided by TimeTrack.
The basis of effective project management
Successfully combating time-wasters at the workplace
Especially nowadays, people are confronted with a multitude of stimuli every day, which makes it even more difficult for them to focus on one thing. Therefore, try to minimise the stimuli even more! In addition to mobile phones, phone calls and social media, emails in particular are big time-wasters, as there is often a flood of information that requires hours of work to organise. However, the information chaos also happens away from the smartphone and emails, as one quickly becomes overwhelmed by all the tasks that need to be done. Many have problems prioritising tasks and therefore tend to multitask. Whereas multitasking used to be considered a respected skill, today it leads to chaos, mistakes and a lot of time wasted, in addition to unfinished tasks. Perfectionism, which often takes up a lot of time and frustrates those affected by it, is sometimes to blame for this.
Basically, as in other areas of life, it is important to find the happy medium. If you have too many tasks, accept the help of others, but do not burden yourself with too much work. Give yourself a break, but don't spend too much time on your mobile phone. Plan your work steps, but don't be too perfectionistic!
Best practices for project management
The waterfall model
As a sequential process model, the waterfall model is a process with successive phases that are completed one after the other. Typically, the waterfall model consists of five phases, whereby the focus is more on the development of a product. Before the project can be implemented in the third stage, the project requirements must be defined in the first stage and the project design needs to be specified in the second stage. After the project has been implemented, a thorough audit is required in which weaknesses are checked and possibilities for improvement are tested before the project is completed in the last step.
The Scrum framework is probably the best-known project management approach, in which people and tasks are divided into roles (Developer, Scrum Master and Product Owner) and phases (Sprints) for the benefit of an ideal overview. It is an iterative approach in which the Scrum Master takes care of bridging all hurdles in the project, while the developers work on the product and exchange information about all new events in Daily Scrums.
Lean management is a process-based approach that aims to save resources. By analysing all activities in detail, the effort is reduced to a minimum. The high level of information exchange has the advantage above all of avoiding delays in the course of the project.