Visme: The only data visualisation tool you will need for project management
Dividing the project into manageable stages, each with its deliverables and down goals, it becomes easier to control the quality of the output.
Simple tips to project management success
It is important to:
- Develop a project plan with the roles and responsibilities clearly defined
- Identify the project requirements - project resources are the key factors that contribute to doing a project successfully
- Provide the life cycle of a project with phases such as planning, execution, and closure
- Ensure that the communication between the team members and you is always open
- Identify potential risks in timeTest deliverables to determine whether it is meeting or exceeding the expectations
Almost 50 % of the projects fail
A software tool that will help you with the project management plans design is Visme.
What is Visme?
Visme also has an option to visualise data or other types of knowledge for your social media posts.
How can data visualisation be used during a project?
Data visualisation tools assist in projecting data in interactive formats like line charts, graphs, infographics, scatter plots, and so on.
What makes data visualisation so crucial for project management?
This ensures that all of the parties working on a project are on the same page. You don’t need a dozen of different conversations across email and more data points in a spreadsheet elsewhere.
Data visualisation simplifies things making it easy to see large amounts of data all in one place. It helps team members understand trends and make quicker decisions by locating all of the information and transforming large data sets into interactive charts or attractive infographics.
Better than plain text visuals leave a better impact on onlookers. When you understand a project in a better way, you can comprehend it in the best possible manner. This specific concept works wonders for teams involved in project management.
How to visualise a project plan
One of the best tools you can turn to for a smooth-running process is visual project management.
Why are visuals so compelling? That is because our brain can process images in only 13 milliseconds, helping us interpret information with ease.
Use an organisational chart to visualise team structure
Visual representations of the workforce and structure make it a lot easier to plan your next steps.
Project status reports
With data visualisation software like Visme, you will build custom reports that monitor every part of the project management process.
Knowing when to create a chart
You can use a lot of different types of charts to add visual elements to words and numbers. There are organisational charts and numerical charts that will help you visualise your thoughts and ideas.
What is a chart in project management?
Use a standardised collection of shapes and symbols to display each step in the project process. Once complete, your flowchart is ready to help you and your team analyse and carry out specific objectives and project plans.
A project management process flowchart
Once you have developed the process flow, this chart will guide the primary phases of any projects in the future, from start to finish. With this guide in place, your team will always know what comes next, and your process will function smoothly and efficiently.
- Highlight potential workflow issues
- Illustrate parts of tasks required for their completion
- Uncover areas where efficiency or output should be improved
The purpose of making a flowchart is to visualise all required steps – especially those critical for a project management process. Every flowchart consists of inputs and outputs for every step of actions and the role responsible for executing those actions.
How to turn raw data into great data visualisations
Poorly designed data presentations may distort the message, lose people’s attention, and fail to guide them to meaningful conclusions.
Compelling data visualisations do more than just looking nice or attracting attention. They are telling stories that increase understanding.
They provoke thought, present insight, and spur action. There are few things to take care of when turning raw data into great data visualisations.
Know what you want to say
Don’t make team members “interpret” your message. Mixed messages will leave your audience confused. Deliver a strong message by focusing on the presenting data to ensure a central theme emerges.
Combine tables & charts with text
Don’t overwhelm users with too much information. Enable them to recognize patterns easily by combining tables & charts with text.
Create a good story
The way you present and organise your content can provide a clearer understanding. Group your visualisations so that every element on graphics reinforces your message. Ensure every visualisation and metric is relevant, so viewers can easily conclude.
Make sure your visualisation follows natural eye movement. Don’t forget about data hierarchy - place high-level visualisations at the top and detailed visualisations at the bottom.
Add colour to the story
For instance, you can choose a specific colour to separate tasks, timelines, or departments to help communicate and better organize your ideas.
However, take care of not making the common mistake of going overboard with colour. It’s essential to select a compatible colour scheme that helps the reader understand you instead of confusing them.
It’s a good idea to choose a colour like blue or green for the background and warm colours like red, orange as a contrast.
When you share information in the proper form of interactive visuals, every team member can quickly understand these visuals, identify an expected course of action, and implement effective strategies.
The data visualisation tools assist you in accessing well-arranged information, therefore use them to gain valuable insights and make quick decisions.